RFP for Veteran Affairs Coffee & Conversation

Notice of

Request for Proposals (RFP)

Venue for Coffee and Conversation

Des Moines County, Iowa is accepting proposals for venue to hold Des Moines County Veterans Affairs Coffee and Conversation Proposals will be received until 4:30 PM June 11, 2026, at the Des Moines County Auditors Office, located at 513 N. Main Street, Burlington Iowa. 

The submitting party acknowledges the right of the County to reject any or all proposals and to waive informality or irregularity in any proposal received and to award each item to different submitting parties or all items to a single submitter. In addition, the submitting party recognizes the right of the County to reject a proposal if the submitter fails to furnish any required data required by the RFP, or if the proposal is in any way incomplete or irregular. The County shall be the sole judge of compliance with the specifications and reserves the right to accept or reject any or all proposals or parts thereof.

Des Moines County

Request for Proposal for

Site to hold Des Moines County Veterans Affairs Coffee and Conversation

INTRODUCTION

This RFP solicits proposals for a venue to hold Des Moines County Veterans Affairs Coffee and Conversation.

The goal is to bring together our veteran community, enhance communication and strengthen veteran's connections.

BACKGROUND / OBJECTIVE

Des Moines County has been holding Coffee and Conversation on the 2nd Wednesday of every month from 9:00 AM to about 11:00 AM for over a year at this time Des Moines County Veterans Affairs is looking for a new location.

Should you have any questions regarding this request, please contact County Auditor Sara Doty at 319-753-8232 or by email at dotys@dmcounty.com.

The following are attached:

1. Proposal Submittal Instructions
2. Proposal Evaluation Criteria

PROPOSAL SUBMITTAL INSTRUCTIONS

An original of the proposals addressing all provisions and inquiries contained herein, signed by an officer or manager of the business must be received by the Des Moines County Auditor, 513 N. Main St., Burlington, Iowa, or dotys@dmcounty.com no later than 4:30 p.m.  on June 11, 2026.  No late telephone, or fax proposals will be accepted. Multiple proposals from any one firm or office will not be accepted. Submission of multiple proposals may result in the rejection of both proposals.

Proposals must be complete and may be submitted in the following format:

1. 1. Mail/Package: Envelope must be clearly identified on the outside as follows: Des Moines County / Veterans Affairs Coffee & Conversation RFP

1. 1. Or, by email to dotys@dmcounty.com

1. 1.  Proposal Due: 4:30 PM, June 11, 2026.

PROPOSAL EVALUATION CRITERIA

The following criteria will be considered when evaluating proposals:

1. 1. 1. Seating available for Veterans minimum (30).

1. 1. 1. Cost of Venue.

1. 1. 1. Cost of Coffee and Donuts if provided.

1. 1. 1. Business owners Veteran status.

1. 1. 1. Separate seating area during the gathering.

1. 1. 1. Handicap accessible.

Des Moines County shall select the most responsive responsible proposal based on the afore mentioned criteria. Pricing will not be the sole criterion for selection. Preference will be granted to Veteran owned and/or ran businesses.